Overview

Built for performance, visibility, and control across order-to-cash and procure-to-pay cycles.

Admin

Controls inventory, catalogs, pricing, approvals; issues quotations and invoices; runs supplier bidding.

  • Inventory and pricing governance
  • Quotation and invoice automation
  • Bid ranking and vendor selection

Customer

Submits purchase orders with target prices, approves quotations, and uploads payment proofs.

  • Target price submission
  • Digital quotation approval
  • Payment document uploads

Supplier

Participates in competitive bidding to offer best pricing, enabling lowest-cost purchasing.

  • Private bid submissions
  • Lead time & MOQ visibility
  • Transparent award outcomes

Core Workflows

Digitized, auditable steps to move from inquiry to fulfillment.

Order-to-Cash

1. Customer PO: Submit purchase orders with targeted prices per item.
2. Admin Quotation: Create formal quotes aligned to stock and pricing policy.
3. Customer Approval: Approve digitally with full audit trail.
4. Admin Invoice: Issue invoice reflecting agreed terms and taxes.
5. Payment Proof: Upload remittance documents to close the transaction.
Digital Audited Fast

Procure-to-Pay (Supplier Bidding)

  • Publish requirements to verified suppliers
  • Private, competitive bid submissions
  • Automatic bid ranking by price and policy
  • Award selection and PO conversion
Bids are confidential; suppliers only see their own status.

Inventory, Security & Compliance

Governed data, controlled access, and complete traceability.

Inventory Management

Real-time stock, item masters, movement history, batch/serial tracking, and reorder alerts.

Role-Based Access

Granular roles for Admin, Customer, and Supplier to ensure data privacy and policy compliance.

Audit & Documents

Every action is timestamped; attachments (PO, Quote, Invoice, Payment Proof) kept with trails.

Business Benefits

Measurable impact on speed, cost, and control.

Faster Cycles

From PO to Invoice in fewer steps with digital approvals and automated transitions.

Lower Costs

Competitive supplier bidding discovers best pricing under your constraints.

Full Visibility

Dashboards, search, and status tracking provide oversight across orders and sourcing.

Feature Highlights

A curated set of capabilities to support modern operations.

  • Digital PO with targeted price per line
  • One-click quotation generation; e-approvals
  • Invoice issuance and payment proof management
  • Supplier bidding with ranking and award workflows
  • Notifications (email/in-app) and audit logs
  • Export (CSV/PDF) for accounting and reporting

Getting Started

Set up once; operate confidently.

Configuration

  • Admin sets inventory, price lists, and vendor profiles
  • Customer accounts and dashboards provisioned
  • Supplier onboarding for bidding

Operational Flow

  • Customers submit POs with targets
  • Admin issues quotes; Customers approve
  • Admin invoices; Customers upload payment proofs
  • Admin runs bidding when sourcing is required

FAQs

Common questions from customers and suppliers.

How do customers propose a target price?

When creating a PO, enter target prices per item; Admin uses them to shape quotations.

Can suppliers see each other’s bids?

No. Bids are confidential. Admin views rankings; suppliers only see their submission status.

Where do I upload payment documents?

After receiving an invoice, use “Upload Payment Proof” within the order details.

Do you support partials?

Yes—if enabled by Admin policy. Partials are tracked at item and invoice level.

Need assistance or a guided demo? Contact our support team—we’re here to help.